Privacy Policy

Effective October 11, 2026

NewLastName.org ("we," "us," or "our") respects your privacy. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

The short version: When you create a filled form, what you type (which can include your Social Security number) is sent to our server to build the PDF. Saved drafts don't keep your SSN, driver's license or passport numbers. Only enter your SSN if you need it on the form.

1. Information We Collect

1.1 Information You Provide

When you use our form-filling tools, you may provide:

  • Standard personal information: Full legal name (current and new), date of birth, address, phone number, email address, spouse name, place of birth, parent names
  • Name change details: State, county, name change type, reason for change
  • Email address: If you sign up for launch notifications or create an account

1.2 Social Security, driver’s license and passport numbers

When you create a filled form, what you type (which can include your Social Security number) is sent to our server to build the PDF. Saved drafts don't keep your SSN, driver's license or passport numbers. Only enter your SSN if you need it on the form.

1.3 Automatically Collected Information

We may collect standard web analytics data including:

  • IP address (Google uses it to estimate approximate location; Google Analytics does not store it)
  • Browser type and version
  • Pages visited and time spent
  • Referring URL

Analytics. We use Google Analytics to understand how visitors use our site, such as which pages are read and how people arrive. Google Analytics uses cookies and similar technology to collect information such as pages viewed, approximate location (city level), device and browser type, and referring site. We do not send Google your name, email address, or anything you type into our tools or forms, and we do not use Google Analytics on our form tools. We have turned off Google’s advertising features, so this data is not used to show you ads. Google processes this data under its own policies: How Google uses information from sites that use its services. You can block analytics with your browser settings or Google’s opt-out add-on.

Do Not Track. Our site does not currently respond to browser Do Not Track signals. Google, as our analytics provider, may collect information about your online activity over time and across different websites.

Retention. Analytics data is kept for 2 months.

2. How We Use Your Information

We use your information solely to:

  • Run the optional form tool on your device on your behalf
  • Save your progress so you can return and complete your forms
  • Send you launch notifications (if you opted in)
  • Authenticate your account (magic link login via email)
  • Improve the Service through aggregated, anonymized analytics

We do not sell, rent, or share your personal information with third parties for marketing purposes. Ever.

3. How We Store Your Information

3.1 Form Data

Your form data (names, addresses, dates) is stored in an encrypted database while your session is active. This allows you to save progress and return later. Form data is encrypted at rest using industry-standard encryption.

3.2 Generated PDFs

Completed PDF forms are generated on our server and made available for download. Generated files are automatically deleted after 24 hours.

3.3 Session Data

We use anonymous session tokens (UUIDs) to associate your form data with your browser session. No login is required for basic use. Sessions that have been inactive for more than 30 days are automatically deleted.

4. Third-Party Services

We use the following third-party services:

  • Resend (resend.com) — transactional email delivery for account authentication and launch notifications
  • Google Analytics (Google LLC): website usage statistics, under Google’s terms.
  • AI providers (for form field detection only) — when you upload a custom PDF, we may use AI services to detect form field names. Only field names and structure are sent, never your personal data.

5. Cookies

Answers you enter before signing in are saved only in your browser on this device, deleted after 7 days of inactivity or when you clear them or sign in. Use a private window on a shared device.

We use minimal cookies:

  • Session cookie: keeps you signed in after you log in, so your saved answers and forms stay with your account.
  • Analytics cookies: Google Analytics cookies for traffic data (see “Analytics” in section 1.3)

We do not use advertising cookies or tracking pixels.

6. Your Rights

You have the right to:

  • Access: Request a copy of the personal data we hold about you
  • Delete: Request deletion of your data at any time by emailing us
  • Correct: Update or correct your information through the app or by contacting us
  • Opt out: Unsubscribe from marketing emails at any time
  • Portability: Request your data in a standard format

California Residents (CCPA)

If you are a California resident, you have additional rights under the California Consumer Privacy Act:

  • Right to know what personal information is collected
  • Right to delete personal information
  • Right to opt out of the sale of personal information (we do not sell your data)
  • Right to non-discrimination for exercising your rights

7. Data Security

We implement security measures to protect your information:

  • HTTPS/TLS encryption for all data in transit
  • Application-layer encryption for stored form data
  • No sensitive data in server logs or error messages
  • Automatic data deletion after retention period

No system is 100% secure. While we strive to protect your information, we cannot guarantee absolute security.

8. Children's Privacy

The Service is not directed to children under 13. We do not knowingly collect information from children under 13. The minor name change feature is intended for use by parents or legal guardians filing on behalf of a child.

9. Data Retention

  • Form sessions: Automatically deleted after 30 days of inactivity
  • Generated PDFs: Automatically deleted after 24 hours
  • Account data: Retained until you request deletion
  • Email subscriptions: Retained until you unsubscribe

10. Changes to This Policy

We may update this Privacy Policy from time to time. We will post changes on this page and update the "Last updated" date. Continued use of the Service after changes constitutes acceptance of the updated policy.

11. Contact

Questions about this Privacy Policy? Email us at privacy@newlastname.org.

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